Here's a bunch of questions that arise. I'm happy to hear input.
- Should all PC members' expenses for the PC meeting be paid for? That works out to, roughly, $80-100 on the registration per attendee. Hotels and airfare add up, and keep in mind the way the ACM forces us to do the budget you need to budget over 100% of the nominal cost to deal with contingencies.
In many other areas, it's assumed you'll pay your own way to the PC meeting. For the networking conferences I've PC'ed, they cover meals, and usually have a very nice dinner after the work is done. For the theory conferences I've helped manage, I've usually aimed to cover everyone's meals and hotel (though the dinner is less nice than for the networking conferences...), and to cover anyone who couldn't fund their own travel. That works out to more like $40 per attendee.
- Do we really need morning and afternoon coffee breaks? The afternoon coffee break every day adds something like $25 per.
- When you look at fixed cost, every student who attends is actually a loss, that has to be covered from elsewhere. Is this the right way to go? (I like to think that the corporate sponsorships, from Microsoft/Google/IBM/+others, should be first thought of as going to reduce the cost of student attendance, so I think this is still the way to go.)
- At what point do registration fees become a noticeable concern?